Privacy Statement (UK)
proathlete.uk
Last updated: 25 November 2025
ProAthlete.uk is committed to protecting your privacy and handling your personal information responsibly in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This Privacy Statement explains what personal data we collect, why we collect it, how we use it, who we share it with, and your rights over your data when you use https://proathlete.uk (the “Website”) or our services.
1. Who is responsible for your data?
The data controller is: ProAthlete.uk Registered office: E7 9LX, 2 Studly Road Company number: +447877188606 Email for privacy matters: privacy@proathlete.uk
2. What personal data do we collect?
- Identity & contact data: name, email address, phone number, date of birth, gender
- Athlete profile data: sport, position, club/team history, performance statistics, photos/videos (if you upload them)
- Account data: username, password (hashed), profile preferences
- Transaction data: payment card details (processed only by our PCI-DSS compliant payment providers – we do not store full card numbers)
- Technical & usage data: IP address, browser type, device information, pages visited, time spent on the site
- Communication data: emails or messages you send us
- Public performance data: race results, rankings, and statistics that are already publicly available from official governing bodies
3. How we collect your data
- Directly from you when you register, create a profile, contact us, or subscribe to updates
- Automatically through cookies and similar technologies when you visit the Website
- From third-party platforms (e.g., Strava, Instagram) only if you explicitly connect your account
- From publicly available sources (e.g., national federation results databases)
4. Why we process your data (and our lawful bases)
| Purpose | Lawful basis under UK GDPR |
|---|---|
| Creating and managing your account/profile | Performance of a contract with you |
| Providing scouting/recruitment features | Performance of a contract with you |
| Sharing your profile with clubs/agents (only when you request) | Your explicit consent |
| Processing payments | Performance of a contract with you |
| Sending you marketing emails | Your consent (you can withdraw at any time) |
| Improving the Website and services | Legitimate interests (service improvement, fraud prevention) |
| Analytics and usage statistics | Legitimate interests |
| Complying with legal obligations | Legal obligation |
5. Who we share your data with
- Cloud hosting and IT providers (UK or adequacy-regulated countries)
- Analytics providers (e.g., Google Analytics – anonymised where possible)
- Payment processors (Stripe, PayPal – PCI-DSS compliant)
- Professional clubs, scouts, or agents only when you actively choose to share your profile with them
- Law enforcement or regulators when legally required
We never sell your personal data.
6. International transfers
Where data is transferred outside the UK, we only do so:
- To countries the UK has deemed adequate, or
- Under the UK International Data Transfer Agreement (IDTA) or the UK Addendum to the EU Standard Contractual Clauses
7. How long we keep your data
- Account and profile data: for as long as your account is active + 3 years after last login (unless you request deletion earlier)
- Transaction records: 7 years (UK tax law requirement)
- Marketing preferences: until you withdraw consent
8. Your rights under UK GDPR
You have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion (right to be forgotten)
- Restrict or object to processing
- Data portability
- Withdraw consent (where we rely on it)
- Complain to the Information Commissioner’s Office (www.ico.org.uk)
To exercise any right, email privacy@proathlete.uk. We will respond within one month.
9. Security
We use industry-standard encryption, access controls, and regular security testing to protect your data. However, no online service can be 100% secure.
10. Cookies
We use cookies and similar technologies. Full details are in our separate Cookie Policy [link to be added].
11. Changes to this Privacy Statement
We may update this statement from time to time. The latest version will always be posted on this page with the updated date.
12. Contact us
Email: privacy@proathlete.uk Post: Data Protection, ProAthlete.uk, E7 9LX, 2 Studly Road , United Kingdom
You can also contact the UK Information Commissioner if you have concerns: https://ico.org.uk/concerns
Thank you for trusting ProAthlete.uk.
