Privacy Policy for ProAthlete.uk

Last updated: 25 November 2025

ProAthlete.uk (“we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://proathlete.uk (the “Website”), use our services, or interact with us in any other way.

Please read this policy carefully. By using the Website, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

a. Personal Data You Provide Voluntarily

• Name, email address, phone number, postal address
• Date of birth, gender, sport-specific information (e.g., position, club, performance statistics) if you create an athlete profile or register for services
• Payment information (processed securely via third-party payment processors)
• Any other information you choose to provide when contacting us, subscribing to newsletters, or filling out forms

b. Information Collected Automatically

• IP address, browser type, device information, operating system
• Pages visited, time and date of visit, time spent on pages
• Referring website and exit pages
• Cookies and similar tracking technologies (see Section 7 – Cookies)

c. Information from Third Parties

• If you connect via social media (e.g., Instagram, Twitter/X, Strava, etc.), we may receive limited profile information as permitted by your privacy settings on those platforms
• Publicly available athletic performance data (e.g., race results, rankings) from official sports governing bodies or results databases

2. How We Use Your Information

We use the information we collect for the following purposes:

• To provide, operate, and improve our services (e.g., athlete profiling, scouting, recruitment tools)
• To process transactions and send transactional emails
• To communicate with you, including responding to inquiries and sending newsletters or marketing communications (only with your consent where required)
• To personalise your experience on the Website
• To analyse usage trends and improve the Website’s functionality and content
• To detect, prevent, and address technical issues or fraudulent activity
• To comply with legal obligations

3. Legal Bases for Processing (UK & EU residents)

If you are located in the United Kingdom or European Economic Area, our legal bases for processing your personal data are:

• Performance of a contract with you (e.g., providing the services you request)
• Your consent (e.g., marketing emails – you can withdraw consent at any time)
• Our legitimate interests (e.g., fraud prevention, network security, improving our services), provided these are not overridden by your rights
• Compliance with legal obligations

4. Sharing Your Information

We do not sell your personal data. We may share your information only in the following circumstances:

• With trusted service providers who assist us in operating the Website (e.g., hosting providers, analytics tools, email services, payment processors) under strict confidentiality agreements
• With professional clubs, agents, scouts, or other authorised third parties only when you explicitly request or consent to share your athlete profile or data for recruitment/scouting purposes
• In the event of a merger, acquisition, or sale of assets
• To comply with laws, respond to lawful requests, or protect our rights and safety

5. Data Retention

We keep your personal data only for as long as necessary for the purposes set out in this policy or as required by law. Athlete profiles and performance data may be retained longer if you remain active on the platform or if required for legitimate business or legal reasons.

6. Your Rights (UK & EU residents)

Under the UK GDPR and EU GDPR you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data (“right to be forgotten”)
• Restrict or object to processing
• Data portability
• Withdraw consent at any time
• Lodge a complaint with a supervisory authority

To exercise any of these rights, please contact us at privacy@proathlete.uk.

7. Cookies & Tracking Technologies

We use cookies and similar technologies to improve your experience, analyse traffic, and personalise content. You can control cookies through your browser settings. For detailed information, please see our separate Cookie Policy [link to be added when created].

8. Third-Party Links

Our Website may contain links to third-party websites (e.g., sports governing bodies, social media platforms). We are not responsible for the privacy practices of those sites. We encourage you to read their privacy policies.

9. Children’s Privacy

Our services are not intended for individuals under 13 years of age (or 16 in some circumstances for certain processing activities). We do not knowingly collect personal data from children. For athletes aged 13–18, we require parental or guardian consent where necessary.

10. Data Security

We implement appropriate technical and organisational measures to protect your personal data. However, no method of transmission over the internet or electronic storage is 100% secure.

11. International Data Transfers

Your information may be transferred to and processed in countries outside the UK and EEA (e.g., the United States). We ensure appropriate safeguards (such as UK International Data Transfer Agreement or EU Standard Contractual Clauses) are in place when transferring data to third countries.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised “Last updated” date. We encourage you to review it periodically.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: privacy@proathlete.uk Postal address: ProAthlete.uk, E7 9LX, 2 Studly Road , United Kingdom

You may also contact our Data Protection Officer at the same email address.

Thank you for trusting ProAthlete.uk with your information.